Edmonton Educator Portal
Welcome to Child Development Dayhomes Edmonton’s Educator Portal!
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These forms are for active Child Development Dayhomes Educators only. Unauthorized use is prohibited.
Quick Reference Guide for Forms
Educator Training and Reflection Form
Specialized Medication and Healthy Care Form
School Age Form (Docuware Form)
School Age Form (PDF)
Link to Flight Framework Survey: https://www.surveymonkey.com/r/FlightFramework
2.2 A Practice of Relationships
2.5 Transitions and Continuity
3.1.3 Communication and Literacies
A rear-facing seat provides the best protection for a child’s head, neck and back in a sudden stop or crash. Using a car seat properly is required by law in Alberta. Use the YES test to help you properly install the car seat in your vehicle and buckle up your child correctly every time. Push, pull and adjust the seat until you can check each item that applies to your child’s car seat.
Proper use of a car seat can reduce the chances of your child being injured or killed in a crash by as much as 71%. Using a car seat properly is required by law in Alberta. Use the YES test to help you properly install the car seat in your vehicle and buckle up your child correctly every time. Push, pull and adjust the seat until you can check each item that applies to your child’s car seat.
Forward Facing Car Seat YES Test
A booster seat provides the best protection for an older child in a sudden stop or crash. An adult seat belt alone doesn’t fit a child’s body properly. Without a booster seat, an adult seat belt rides too high on a child’s belly and neck. This can cause serious injuries to a child in a crash. Use the YES test to help you decide when your cild is ready for a booster seat, and to learn how to use one correctly.
Advertising – Kijiji and Facebook template
Biting – How to Help Your Child Stop
Children’s Online Indigenous Books
- A Week with Flying Eagle
- Little Bear is New in Town
- Little Bear’s Day
- The Seasons
- Little Fox
- Grandmother Fox
- Spirit Bear: Fishing for Knowledge, Catching Dreams
Cleaning and Sanitizing Solutions
Co-Inquiry Process – Flashlights
Communicable Diseases Reportable List
Material for Playspace Environment
National Day for Truth and Reconciliation videos
Recipes for Fluffy Slime, Dough Ornaments, No Cook Play Dough, Cloud Dough, Moon Sand, Snow Dough
Social and Emotional Support – What to Put in Your Calming Kit
– ASaP Calming Activities
– Feelings Bingo
– Breathing Breaks
– Playdoh Feeling Faces
– Photo Feeling Wheel
– Emotions Photo Book
– Tucker Turtle (Powerpoint)
– GRIT Book Nook – The Very Cranky Bear
– GRIT Book Nook – Pete the Cat & the New Guy
– GRIT Book Nook – The Kiss Box
– When I’m Angry, I Can – Cards
– When I Feel Angry (Powerpoint)
– When I Feel Worried (Powerpoint)
– When I Feel Sad (Powerpoint)
– When I’m Excited, I Can – Cards
– When I Feel Happy (Powerpoint)
– When I Feel Proud (Powerpoint)
– When I’m Waiting (Powerpoint)
Speech and Language – Learning More Than One Language
– Under 12 Months
– 1 Year Old
– 2 Year Old
– 3 Year Old
– 4 Year Old
– 5 Year Old
Dayhome Attendance: https://www.youtube.com/watch?v=TlErIn0K0xc&t=5s
To log into the mobile app, download it from the store, or navigate to it in your browser. The app is available in the Google Play store on Android devices, and on the Microsoft store on Windows devices.
Marking Yourself Unavailable (Desktop Version): https://www.youtube.com/watch?v=r13anfweL34
Marking Yourself Unavailable (Mobile Version): https://www.youtube.com/watch?v=wmh5WGpcyDg
Illness Policy:
Click here to view the PDF.
Stat Holidays:
The following is a list of designated days that a Dayhome may close. It is not a requirement that operators provide alternate care on designated holidays. If families need care on a statutory holiday, they should check with you as far in advance as possible. If you choose to provide care, there may be an additional charge per child for the day, payable directly to you.
New Year’s Day January 1, 2024
Family Day February 19, 2024
Good Friday March 29, 2024
Easter Monday April 1, 2024
Victoria Day May 20, 2024
Canada Day July 1, 2024
Civic Holiday August 5, 2024
Labour Day September 2, 2024
Truth and Reconciliation Day September 30, 2024
Thanksgiving Day October 14, 2024
Christmas Day December 25, 2024
Boxing Day December 26, 2024
New Year’s Day January 1, 2025
Late Fee Policy:
Hours of care are outlined in the family’s contract with the agency. If a family picks up their child(ren) late/after contracted hours, educators can charge a late fee. Child Development Dayhomes has a standard late fee of $1/minute/child.
At the Educator’s discretion, the Educator can charge this late fee by clicking on the “late pickup” link in TimeSavr and enter the number of minutes the child was picked up late.
Attendance records must be filled out accurately. Late fees are added to family’s fees withdrawn at the beginning of the next month.
If a family is consistently picking up their child(ren) late, the educator and family need to discuss a change of the contract that reflects the new hours needed for child care. Educators and parents can fill out a change of services form and send to the agency.
Lockdown Procedures for Dayhomes:
The Lockdown procedure must be implemented when you suspect or have been notified from emergency personnel/police, that there is a situation that may result in harm to the persons on the dayhome premises. This may include but is not limited to a potential shooting, a hostage incident, or an unauthorized or suspicious person on the premises.
Step 1. Lock all doors and windows; close all the blinds/curtains.
Step 2. Turn off all lights in the home.
Step 3. Gather all the children, move to a room/space without windows so you cannot be seen.
Step 4. Take your phone and put is on silence, bring the travel first aid kit with the children’s medical consent cards and emergency medication.
Step 5. Call 911 if required.
Step 6. Keep children as calm or quiet as possible. Have quiet activities, snacks and water stored in the secure area you plan to use in the event of a lockdown.
Step 7. Remain indoors until you receive further instruction from emergency personnel/police.
Step 8. Notify the agency as soon as lockdown procedure is over.
Step 9. Parents/guardians must be notified once lockdown procedure is over.
Inclusion Policy:
Our Mission is to provide “Peace of Mind” for parents and dayhome educators.
We strive to provide quality, inclusive childcare to families so they can have “peace of mind” while away at work or attending school. CDDH believes in community inclusion and in the belief that “we all belong”. All children have the right to high quality childcare. CDDH strives to provide a welcoming community where each member experiences the feeling and reality of belonging. It is our goal to support all children to participate in the program and to nurture each child’s well-being. Children are place in an inclusive dayhome environment that honors the child’s need for interactive play with peers along with their special requirements. We pride ourselves in providing and advocating for inclusive childcare.
Extended Hours Care Policy:
Children receiving extended hours care must be visited every 6 months in a shift period. An individual monitoring plan is developed for each dayhome educator providing extended hour care, with minimum expectation that children are seen in extended care at least once every six months.
We have a 24 hour emergency line that is listed on our main number after hours.
Parents using extended hours are made aware that there is a limit to the monitoring that may be done for the dayhome educator or for that child. The educator will still be monitored regularly though the educator is only seen in a shift period every 6 months.
Dayhome educators are assessed on a case by case basis to evaluate their ability to provide extended hours care. Considerations are:
-how the dayhome educator’s family will react to an extended hour placement,
-adequate sleeping set-up (if applicable), etc.
No dayhome educator shall offer child care for a child for a period longer than 18 hours in any 24 hours without prior written notification to the agency.
An educator offering child care to a child for a period longer than 18 hours in any 24 hours must provide that child with time for sleeping. In such cases, the dayhome educator must give each child his or her own bedding and sleeping accommodations that meet the child’s developmental needs. Male and female school-aged children must sleep in separate rooms.
A dayhome educator offering extended care is required to provide the child with facilities for bathing or showering. Children must be bathed individually and supervised according to developmental needs.
Administration of Medication:
1. All medication shall be in the original labeled container and be administered by the Educator according to directions on the label. All prescribed medication must be labeled with the physician’s name, the child’s name, the date of issue, pharmacy name and phone number and the physician’s instructions for administration.
2. All medications, including those requiring refrigeration, shall be stored in a locked container, inaccessible to children.
3. All medications shall be received by the Educators directly from the parent/guardian along with the Medication Report form completed by the family. Educators must record the administration of the medication on the Medication Report form and submit monthly to their consultant.
4. Observe children carefully for allergic reactions after receiving medication.
5. All medications must be returned to families when the authorized period has ended.
6. The administration of over-the-counter medications, herbal remedies, or non-prescription medication to children in Family Dayhomes is not permitted, unless there is written authorization from a physician. This authorization MUST include the physician’s name and phone number, name of medication, dosage, and times to be given.
7. Parents must provide information about when medications were given to the child prior to arriving at the dayhome.
8. Educators must wash their hands using warm water and soap before and after giving medication.
9. For specialized/emergency/ongoing medication: The educator must ensure that the medication is up to date. Inform the parents if the medication is about to expire and ensure not to accept any expired medications. If the child’s medication expires, the educator cannot take the child for safety and liability purposes and must inform the agency. The child can return to the dayhome when the proper medication has been provided to the educator.
Standard 10D: Medical Conditions
Educators must consult with the parent about special handling of children with medical conditions. Educators may require special instruction or training from medical personnel on how to handle certain conditions or medical emergencies. Should a child require emergency medication, the educator must have on file a specialized medication form and/or Anaphylaxis Emergency Plan form stating how to administer the medication and the amount.
Standard 10E: Medication
When emergency medications are used to treat allergies, the educator must be able to recognize the allergy symptoms and know how and when to administer the medication. Emergency medications must be available for the child at all times, including outings. All medications must be locked up, excluding emergency medications (eg. EpiPen) that must be stored in a place inaccessible to children. All medication forms must be submitted to the agency office within 5 working days of the last working day of the previous month.
Important Attendance Record Info
Please Note: Attendance Records are the primary source of information for preparing your paycheques and our government reports each month. The more accurate your attendance records are, the more accurate your paycheques and our required reports will be.
For attendance record due date, check the Child Development Dayhomes newsletter available on the website.
The night before the Attendance Records are due, please ensure that you fill out your Attendance Records until the end of the month. You will have to estimate the last few days of the month. This is what we will use to calculate your pay.
Once you are done with your estimations, please do not go back into TimeSavr for 2 days. We will be working on payroll and any changes to the Attendance records will cause the Payroll to be off.
Keep track of the children’s actual hours for all the days you have entered estimated hours. You can use a piece of paper or a calendar.
If a change happens during the time that will affect a payment (either a parent account or your paycheque), please call our Administration team. This could be an unexpected “Educator unavailable day” or a part time child will now be using more days that have not been recorded in TimeSavr.
For each day that the child is scheduled to attend your dayhome, please ensure that the Attendance Record indicates what occurred: either hours attended, absent or you have recorded yourself as unavailable.
For drop in children (e.g. in a dayhome 4 or less times per month). Please send in a drop in form to our office and we will enter them into Timesavr and assign them to you so that you can log them in and out.
For children with multiple entries (i.e school age children), log them in when they get to your house in the morning, log them out when they get on the bus or you drop them off at school.
If you are providing back up care, please call us with the child’s name. We will assign them to you in Timesavr so you can log them in and out. Back up children will continue to show up on your Attendance Records even after they return to their regular Provider. You will see their hours with their regular provider; please do NOT delete these hours. Timesavr will sort this out at the end of the month for us and we will remove them from your Attendance records after we have sent in our Government report.
After you have estimated your hours for the month, pull your monthly total for each child and see if they make sense. i.e are there any negative hours, do you have a child in care for 18 hours etc?
Your monthly hours are calculated each month based on your children’s Attendance Records. These are the hours we send in to get your Provider Support Funding.
Part Time Contracts
For the purpose of our examples the base rate of $60.00 will be used for all calculations.
The regular, daily rate to Educators for children who are contracted for permanent, part-time care is $60 per full day. A full day is classified as longer than 5 hours and up to a maximum of 9.5 hours.
Parents are required to contract for a minimum number of days per month. If a parent contracts for 10 days per month, you can expect to be paid $600 for each month (other than the first or last month of care) as long as you are available for the scheduled days that parents require.
Parents are required to book regularly scheduled days. I.e. Every Monday, Tuesday, Wednesday. These are the days that the parent has indicated the child(ren) will be using each week, and requires you to be available. You will be paid for every day the child is contracted for in the month (i.e. every Monday, Tuesday, and Wedesday in the month).
If a dayhome child is sick, on holidays, or has an unexplained absence on a regularly scheduled day, that day is to be considered “used”. It should be marked accordingly with an absent (ABS button on TimeSavr) and you can expect to be paid for that day.
The only days that should be marked on your Attendance Record, for Part-Time children, are regularly scheduled days. All other days should be left blank. It is highly recommended that you print your Attendance Records before the end of the month so that the parent can see and sign for the number of extra days they have used and will be billed for in the next month.
If you are unavailable for regularly scheduled day, you need to enter this on your Timesheet in TimeSavr. If no back-up is used, the parent’s account will be credited for that day. If desired, you may make arrangements with the parent to use an alternate day for the time that you were unavailable as long as it does not affect your ratios and it falls within the same month.
Understanding Your Paycheque
There are several situations that have the potential to affect your pay. Each is very unique and should be viewed individually. The following are some general guidelines to assist with determining how your pay is calculated. Please note that we guarantee that you will be paid for every day worked, unless we have called you and ended care for a family.
The government pays Provider Support Funding and infant care incentives to the agency one month after the care was provided. (i.e. you will be paid in March for February hours and infant care.)
Full Time Pre-School Children
For the purpose of our examples the base rate of $750.00 will be used for all calculations.
Your payment is based on a per month basis, not total number of hours.
The regular Educator payment of $750 is for a maximum of 5 days of care per week, up to a maximum of 9.5 hours per day.
If you are providing care past 6:00pm, on weekends or more than 5 days a week, you may have your Consultant charge the parent an additional fee, per month.
If care exceeds 9.5 hours on any day, you may charge (and collect from) the parents directly for over-time
If you are unavailable to provide childcare at some point in the month, you will not be paid for that time, a back-up Educator will be paid, or the parent’s account will be credited. The deduction from your pay will be calculated as follows: $750 / # of working days in the month x days worked
If a child begins care mid-month, you will be paid from that point on. $750 / # of working days in the month x days worked
If there is a statutory holiday that falls prior to the child beginning in care, you will not be paid for that day.
When a parent gives their two week’s notice, and all fees have been paid, you will be paid up to the child’s last day, and will be paid for all 10 days of notice, whether the parent uses care or not in those 10 days. If proper notice is not given and payment arrangements to cover the notice are not made, the family will be sent to a Collection Agency, which has a negative effect on their credit rating for seven years. (If the family attempts to apply for credit of any kind, they may be declined) Once we have received the money from the collection agency we will forward the amount collected to you.
Then you give one month’s notice to a family, the family may leave care AT ANY TIME, from the point of notice, and you will only be paid until the last day that the family was in care.
If childcare is terminated by the Agency due to a lack of payment or failure by the parent to obtain subsidy, you will be paid for all days of care provided, up to the day that care is terminated.
You will be paid for Dayhome child sick-days, holidays and unexplained absences for all months regardless of the total number of hours that the child has been in care for the month. If the total is less than 100 hours, and the parent is subsidized, the parent will be billed extra for the lack of hours.
Please note: the fees set for part-time and full-time preschool children are intended as a guideline only. Some Educators choose to be paid a lower or higher amount for the Dayhome. If this is something you would like to consider, please feel free to discuss it with your consultant.
School-Age Children:
School-age is defined as Grade 1 onwards, or 7 years and up
Fees for school-age children are set at an hourly rate with minimum hour contract / month to a maximum of your regular full time fee.
If a parent contracts for a set number of hours, and the child’s monthly total is less because of child sick days or child holidays, you will be paid the full contracted amount (other than the first and last month of care, which will be pro-rated.)
If you are unavailable and the child used back up care, you will be deducted for the hours the child went to the back up educator to allow for payment of the back up educator.
If you are unavailable but the child still made his minimum contracted hours then you will not be deducted.
If you are unavailable and the child did not make his contracted hours then you will be deducted for the hours the child normally would have attended for that day(s).
Providing Care for Back Up Children
You may provide back up care for a child that is registered in another dayhome while the regular provider is ill or on vacation.
THE PARENT MUST COMPLETE A PARENT AGREEMENT BACK UP FORM BEFORE CARE IN YOUR HOME BEGINS. (See forms section). Having accurate information will protect the child and yourself in case of an emergency.
The agency will issue you payment for this child on your pay cheque once an attendance record for this child is received. Every child other than your own, that you provide care to, MUST be on a signed attendance record. If not, you are placing your Dayhome in non-compliance and putting your Liability insurance in jeopardy.
Steps for Back up Child Care:
1. Call the office to let them know which child will be using your home for back up care. The office will temporarily assign this child to you so you can log them and out in Timesavr.
2. When providing back up care you will be paid what the regular provider would have been. It is based on a pro-ration and the parent cannot be charged additional fees. You may call the agency with the parent’s full name if you would like to know the daily rate. Remember you will only be paid for actual days of care. Sick days and holidays are not included for back up care pay.
3. Back up children count as children in care. The following ratios apply: Maximum of 6 children under 13 years of age Maximum of 3 children under 3 years of age Maximum of 2 children under 2 years of age
Please contact your childcare consultant should you have any further questions.
**** Remember that back up children in your home may become future permanent children, providing back up care creates a network of families for your business! ****
Providing care for drop in children
You may provide drop in care to a child that you are directly responsible for up to 4 times a month. If the family is using 5 days or more per month, they must be registered with the agency.
Payment for drop in care must be collected from the family by the educator you must provide the parent with a receipt as the agency cannot provide receipts for drop in care for income tax records.
Every child other than your own, that you provide care to, MUST be on a signed attendance record. If not, you are placing your Dayhome in non-compliance and putting your liability insurance in jeopardy.
Have the parent fill out a drop in form at your house. Please send this into the office so that we can enter them into TimeSavr and assign them to you so you can log them in and out your Attendance records in TimeSavr. You only need to do this the first time they come to your home.
Drop-in children count as children in care. The following ratios apply:
Maximum of 6 children under 13 years of age
Maximum of 3 children under 3 years of age
Maximum of 2 children under 2 years of age
Please contact your childcare consultant should you have any further questions.
Educator/Parent Fee Schedule
Full Time $750 $892
Daily $50-60 $62-$72
Hourly $10/day $11/day
Drop in At educator’s discretion. No agency fee charged for drop in families. Maximum of 4 times per month can be used for private drop in care.
Over Contracted Time Agency Late Fee Policy charges families $1/minute (this will need to be recorded in your TimeSavr attendance records)
School Age $500 (School age children’s fees increase to regular full time rates over summer break)
Extended Care Care that exceed 9.5 hours/day (suggested $50 per 1/2 hour for each 1/2 hour exceeding 9.5 hours)
Care before 6am or after 6pm (Educator sets rate)
Care on weekends (Educator sets rate)
Respite Fee Schedule for Educators
Daily Rate $45/day $57/day
Shift Work $55/day $67/day
To a max. FT rate $715 $857
Hourly $10 $11
Using Your Home for Daycare (PDF)
Child Placement Appointments Template (PDF)
Steps to a Successful Interview
Telephone and Interview Etiquette
Please be sure to set up a professional sounding voicemail if you haven’t already done so. A professional voicemail greeting is important because it can make a positive impression on your callers, show your professionalism and competence, and encourage them to continue the conversation with you.
Here is an example of a professional voicemail greeting that you can use:
“Hello, this is Jane Doe, Dayhome Educator with Child Development Dayhomes. I am unable to take your call. Please leave your name, number, and a brief message, and I will get back to you as soon as I can. Thank you for calling and have a wonderful day.”
Returning Calls and Voicemails
It is very important to return all calls and voicemails from families inquiring about your dayhome, as soon as possible, whether you have space available or not. This includes calls from agency staff or families inquiring about back-up care. This is not only a matter of courtesy and professionalism, but also a key factor in providing good customer service and creating a positive image of Child Development Dayhomes.
When we return calls and voicemails promptly, we show families that we care about their needs, that we value their time, and that we are reliable and trustworthy. This can help us build long-term relationships, increase customer satisfaction, and generate more referrals and repeat business.
On the other hand, when we fail to return calls and voicemails in a timely manner, we risk losing customers to our competitors, damaging our reputation, and missing out on potential opportunities.
Therefore, we urge you to please make it a priority to return all calls and voicemails within 24 hours.
Getting Off to a Good Start
Child Registrations
Twelve Ways Educators Can Support Parents
StoryPark Documentation
About Storypark: